DI-FNCL-80729A

Publication Cost Report (PCR)

The Publication Cost Report provides a breakdown of cost for each type of page for an equipment publication.

Approval DateMay 15, 1998

AMSC NumberA7308

Preparing Activity—

Project Number—

OPRA/AMCOM

DTIC Applicable—

GIDEP Applicable—

Limitation—

Applicable Forms—

Approval Limitation—

Form Version—

DID Formatdd_form_1664

963C CompliantNo

DISTRIBUTION STATEMENT A: Approved for public release; distribution is unlimited.

Supersedes

DI-FNCL-80729

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Description & Purpose

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Application & Interrelationship

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Use & Relationship

This data item description (DID) provides a breakdown of cost for each type of page for an equipment publication.

a. This data item description (DID) contains the format and content preparation instructions for the data product generated by the specific and discrete task requirement as delineated in the contract.

b. This DID is applicable for any contract from which equipment publications are acquired.

c. This DID supersedes DI-FNCL-80729.

Preparation Instructions

1Format.The Publication Cost Report (PCR) shall be in contractor's format.

2Content.The PCR is a breakdown of publications cost by page type and publication number. One report shall be completed for each separate publication produced under the contract. If more than one type of page is prepared in the production of the publication, an additional report is prepared for each type of page the publication contains. The data shall be entered as follows:

2.1Command/activitythe acronym for the command or activity submitting this report.

2.2Systemthe weapon system name and model designator. If the publications acquired are not system related, enter "General."

2.3Type of contractthe type of contract/product or service. Possible entries for contract type are: Fixed Price Incentive (FPI), Firm Fixed Price (FFP), Firm Fixed Price with Escalation (FFP w/E), Cost Plus Fixed Fee (CPFF), Cost Plus Incentive Fee (CPIF), Cost Plus Award Fee (CPAF), and Time and Materials (T&M). Possible entries for product or services would be: Engineering Services Memoranda (ESM), Equipment Production Contract (EPC), and Publications Contract (PC). Entries under "Type of Contract" must reflect the contract type and the product or service, typical entries could be: CPFF/PC, CPIF/ESM, FFP w/E/EPC, etc.

2.4Contract numberthe contract number.

2.5Contractorthe contractor's name and commercial and government entity code (CAGEC).

2.6Type of page/manualthe type of page prepared for the manual and the type of publication. The types of pages are new, revised, changed, and backup. The publication types are: 1 - Maintenance Technical Manual; A - Repair Parts and Special Tools List (RPSTL) Technical Manual; J - Combined Maintenance and RPSTL Technical Manuals; 2 - Technical Bulletins; 3 - Lubrications Orders; 4 - Department of the Army (DA) Modification Work Orders (DA authenticated); 6 - Supply Catalogs; 7 - Depot Maintenance Work Requirements; 9 - DA Modification Work Orders (major subordinate command (MSC) authenticated); 0 - Supply Bulletins; D - Depot Manuals.

2.7Publication No.the publication number.

2.8No. of pagesthe number of pages prepared.

2.9Labor categorythe types of labor required to produce the pages delivered. For example: Writer, Engineer, Clerical, Illustrator, etc.

2.10Ratethe rate is the direct labor rate (before overhead) for the labor category, expressed in dollars per hour. The rate entered will be the average for the contract period. For example: The contract began on 1 Jan, calendar year (CY), 86 and ended 31 Mar, CY, 87; the contractor paid difference labor rates in 1986 and 1987, so the rate would be: RATE = (No. hours 1986 X Rate 1986) + (No. hours 1987 X Rate 1987) divided by No. hours 1986 + No. hours 1987

2.11Hoursthe number of hours in each labor category in the contract.

2.12Pricethe price paid for each category of labor (hours x rate). The total should equal the direct labor price of each page.

2.13Costing factorsthe factors which contribute to the delivery price of the pages delivered. This is the contract summary and contains the costing factors involved in acquiring the publication. If the contract is not publications specific, this part of the report shall address only those costs in the contract associated with the production of publications. For example: Direct Labor, Overhead, Materials, Travel, Reproduction Service, Fee/Profit, Facilities Capital Costs of Money.

3GuidelinesFor cost factors such as administration, supervision, and management, it may be necessary to prorate from the total cost of these labor categories. In categories such as illustration, one piece of art may be used in more than one manual or pieces of art (derived from a larger drawing) in one or multiple manuals. In these cases, or any other case in which the contractor can provide a brief rationale, costs annotated as best estimates or actual cost will be acceptable. The rationale for estimating each cost shall be provided on plain bond and attached to the report.

References

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