DI-MGMT-80259
Physical Inventories Report
The Physical Inventories Report documents inventories of Government-furnished and contractor-acquired material and nonexpendable special tooling, special test equipment, and accessories, on a quantitative and monetary basis by property category.
Approval DateOctober 31, 1986
AMSC NumberN3993
Preparing Activity—
Project Number—
OPRN/PMS 400C
DTIC Applicable—
GIDEP Applicable—
Limitation—
Applicable FormsNAVSEA 4000/12, NAVSEA 4000/13
Approval Limitation—
Form VersionJUN 86
DID Formatdd_form_1664
963C CompliantNo
DISTRIBUTION STATEMENT A: Approved for public release; distribution is unlimited.
Description & Purpose
The Physical Inventories Report documents inventories of Government-furnished/contractor-acquired material and nonexpendable special tooling (including vendor tools); special test equipment; and all accessories and attachments; on both a quantitative and monetary basis segregated by categories of property.
Application & Interrelationship
7.1 This data item is applicable to contracts in which Government-furnished and contractor-acquired material are requisitioned.
7.2 This data item description contains the format and content preparation instructions for the data product generated by the specific and discrete task requirement as delineated in the contract.
7.3 Reporting is usually required on an annual basis.
Preparation Instructions
10.1Specific Instructions.The Physical Inventories Report shall consist of the following three sections:
10.1.1Section I - Tally Sheet Inventory Voucher.The Tally Sheet Inventory voucher (Figure 1) shall contain a physical inventory count to include vendor tooling and other subcontractor items with results of each inventory listed, and shall consist of the following:
10.1.1.1ContractorName of contractor submitting the report
10.1.1.2Contract NumberContract items are accountable under
10.1.1.3Indicate by "X" - Typethe type of inventory being conducted
10.1.1.4Page-of pageSelf explanatory
10.1.1.5Date PreparedData the vouchers are prepared
10.1.1.6Item No.Items numbered starting with (1)
10.1.1.7Stock/Part NumberNational Stock Number or Part Number
10.1.1.8DescriptionNoun name of item
10.1.1.9Unit of issueEach, feet, meters, etc.
10.1.1.10Unit CostIndividual item prices
10.1.1.11Recorded BalanceStock Record Count
10.1.1.12Inventory BalancePhysical quantity on hand
10.1.1.13OverQuantity inventory count is greater than recorded balance and cost
10.1.1.14ShortQuantity inventory count is less than recorded balance and cost
10.1.1.15Totalcombined count of each line item
10.1.1.16Posted by and DatedInitialed and dated by the individual performing the inventory
10.1.1.17Certifying Signature and DateInitialed and dated by the Property Administrator
10.1.2Section II - Inventory Adjustment Voucher.The Inventory Adjustment Voucher (Figure 2) shall identify the adjustment of shortages and overages for material only, and shall consist of existing variations between physical inventory count and previous "Balance on Hand" quantity. The Inventory Adjustment Voucher shall be recorded as follows:
10.1.2.1Item No.Items numbered starting with one (1)
10.1.2.2Part Number/NSNRecorded Part Number or National Stock Number
10.1.2.3DescriptionNoun name of item
10.1.2.4Quantity OverQuantity greater than the recorded stock balance
10.1.2.5Quantity ShortQuantity less than the recorded stock balance
10.1.2.6Unit PriceCost per piece of line item
10.1.2.7Total PriceCombined cost of line item
10.1.3Section III - Physical Inventory Certification Sheet.Contains a statement specifying a given date in which physical inventory of all Government-owned property was completed and that the official records are in agreement with the actual quantities of property on hand.
Figures
Figure 1. Tally sheet inventory voucher
Figure 2. Inventory adjustment voucher
Schema v3.0Community-maintained · Verify against ASSIST 