DI-MGMT-80442
Report of Receipts, Inventory, Adjustments, and Shipments of Government Property
This DID specifies the format and content for a report documenting receipt, balance on-hand, adjustment, and shipment of Government property to support inventory accounting and claims.
Approval DateSeptember 17, 1987
AMSC NumberA4218
Preparing Activity—
Project Number—
OPRA/AMSMC-MMD
DTIC Applicable—
GIDEP Applicable—
Limitation—
Applicable Forms—
Approval Limitation—
Form VersionMAR 87
DID Formatdd_form_1664
963C CompliantNo
DISTRIBUTION STATEMENT A: Approved for public release; distribution is unlimited.
Description & Purpose
3.1 This report provides data regarding receipt, balance on-hand, adjustment and shipment of Government property. (Accountability for assets is retained by the Government.)
3.2 This report provides documents required to (a) support adjustment of property and financial inventory accountings and records, and (b) provide information as a basis for claims.
Application & Interrelationship
7.1 This Data Item Description (DID) contains the format and content preparation instructions for the data product generated by the specific and discrete task requirement for this data included in the contract.
7.2 This DID is applicable when contractors are responsible for maintaining custodial records for Government property being repaired.
Preparation Instructions
1Format.The report shall be in the following format: Contract Number, and columns 1-NSN RECD, 2-RELATED NSN, 3-DOCUMENT NUMBER, 4-SERIAL NUMBER, 5-QTY RECEIVED, 6-DATE RECEIVED, 7-BALANCE ON-HAND, 8-CONDITION CODE, 9-NSN SHIPPED, 10-QTY SHIPPED, 11-DATE SHIPPED, 12-SHIPMENT NUMBER, 13-ADJUSTMENT QTY (+/-), 14-EXPLANATION GAIN/LOSS, 15-REMARKS.
2Content.All Government repairables on-hand as of close of business of the period specified in the DD Form 1423 and all assets received and shipped during the period shall be included in the report. The content of the report shall be as follows:
2.1Change in National Stock Number (NSN).If asset is received under one NSN and modified to another configuration, the new NSN shall be reported in Column 9.
2.2Component disassembly or reassembly.
2.2.1If a stock-numbered component is removedfrom the item being repaired and not reassembled to the repairable, only the following columns of data shall be reported:
2.2.1.1Col 1 - NSN of the component removed.
2.2.1.2Col 2 - NSN of the asset from which the component was removed.
2.2.1.3Col 3 - Document number of the repairable from which the component was removed.
2.2.1.4Col 4 - Serial number of the repairable from which the component was removed, if applicable.
2.2.1.5Col 5 - Quantity removed.
2.2.1.6Col 15 - Receipt from component disassembly.
2.2.2When a stock-numbered component removed from one repairable is being reassembledto another repairable, the following shall be reported. It may be combined with the entry for removal of the component.
2.2.2.1Col 1 - NSN of the component utilized.
2.2.2.2Col 9 - NSN of the repairable asset upon which the component was utilized.
2.2.2.3Col 10 - Quantity of the component utilized.
2.2.2.4Col 11 - Date utilized.
2.2.2.5Col 12 - Document number of the repairable upon which the component was utilized.
2.2.2.6Col 15 - Issue to component assembly.
2.3Inventory.Should contractor custodial records require an adjustment following a physical inventory, the quantity adjusted (+ or -) shall be reported in col 13 of the report for that period.
2.3.1Should col 13 be utilized to report an adjustment quantitythe circumstances of the loss or gain shall be explained in col 14.
2.4Report dates.Ordinal dates shall be used for report dates. The Ordinal date is comprised of the last two digits of the calendar year and the Julian day of the year. Example: 30 Jan 87 shall be written as 870730.
Figures
Figure 1. Report format: Contract Number and columns 1-15 (NSN RECD, RELATED NSN, DOCUMENT NUMBER, SERIAL NUMBER, QTY RECEIVED, DATE RECEIVED, BALANCE ON-HAND, CONDITION CODE, NSN SHIPPED, QTY SHIPPED, DATE SHIPPED, SHIPMENT NUMBER, ADJUSTMENT QTY (+/-), EXPLANATION GAIN/LOSS, REMARKS)
Schema v3.0Community-maintained · Verify against ASSIST 