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DI-MGMT-82228

Contractor's Data Management Plan (CDMP)

The CDMP describes the Contractor's structured approach and plan for managing data throughout the contract lifecycle, covering organization, planning, procedures, policies, and reporting requirements for contractually-imposed data management tasks.

Approval DateJune 21, 2018
AMSC NumberF9956
Preparing Activity170 (AFLCMC F-16 SPO)
Project NumberMGMT-2018-040
OPR—
DTIC ApplicableNo
GIDEP ApplicableNo
Limitation—
Applicable FormsDD Form 1423
Approval Limitation—
Form Version—
DID Formatfree_text
963C CompliantYes
DISTRIBUTION STATEMENT A: Approved for public release; distribution is unlimited.
Supersedes
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Related
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Description & Purpose

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Application & Interrelationship

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Use & Relationship

The Contractor's Data Management Plan (CDMP) describes the structured Contractor approach and proposed plan for data management (DM) throughout the structured lifecycle. To include, but not limited to: Management, organization, planning, assignment of functions, duties and responsibilities, procedures and policies, and reporting requirements for the conduct of contractually-imposed tasks, projects or programs that apply to the management of data.

a. This Data Item Description (DID) shall be used in contracts when delivery of a CDMP is required by the Government.

b. This DID contains the format, content, and intended use information for the data deliverable resulting from the work task described in the solicitation.

Preparation Instructions

1Reference documents.None.
2Format.The CDMP is acceptable in the Contractor's format.
3Content.The CDMP shall include the following:
3.1Scope and Depth of Contractor Efforts.Include Contractor management, organization, planning, and relationship of the Contractor's DM program to other administrative and technical organizations; include efforts with the Government.
3.2Contractor's Management Policies.Identified by specific reference, standard practices, and detailed work instructions the Contractor will use when implementing the DM program.
3.3Preliminary Data Submittal Schedule.Include information in the schedule for fulfilling submission of data, specific quantities, media, and due dates in accordance with the contract requirements/DD Form 1423, Contract Data Requirement Lists (CDRL). (Copies of this form are available online at http://www.esd.whs.mil/Directives/forms/.)
3.4Preparation Instructions.Utilize the outline below. Sub-divide the outline when additional definition is required. Special requirements requiring further explanation shall be included.
3.4.1Cover Sheet
3.4.2Table of Contents (TOC)
3.4.3Section 1 - Introduction
3.4.3.1Scope
3.4.3.2Objectives
3.4.4Section 2 - Organization
3.4.4.1Responsibilities
3.4.4.1.1Contractor
3.4.4.1.2Government
3.4.4.2Referenced Material - US Law, DoD, USAF, local: Procedures/policy, directives, guidance, specifications/standards
3.4.4.2.1Contractor
3.4.4.2.2Government
3.4.4.3Interrelationship
3.4.4.3.1Organizational Chart
3.4.4.3.1.1Contractor
3.4.4.3.1.2Government
3.4.4.3.1.3Sub-contractor
3.4.5Section 3 - Data Control Procedure
3.4.5.1Data Item Scope
3.4.5.1.1Content
3.4.5.1.2Format
3.4.5.1.2.1Software
3.4.5.1.2.2Metadata
3.4.5.1.2.3Naming Conventions
3.4.5.2Data Item Submittal
3.4.5.2.1Schedule
3.4.5.2.2Distribution
3.4.5.2.2.1Encryption/Protection of Restricted Data
3.4.5.3Data Item Use of Common Information
3.4.5.3.1Existing Data
3.4.5.3.1.1Data Not Duplicated
3.4.5.4Data Item Quality Control and Assurance
3.4.5.4.1Collection
3.4.5.4.2Analysis
3.4.5.4.3Processing
3.4.5.5Security
3.4.5.5.1Contractor Personnel Certification
3.4.5.6Ethics and Privacy
3.4.5.7Data Item Approval
3.4.5.8Internal Data
3.4.5.9Data Item Rework
3.4.5.10Recorded Information
3.4.6Section 4 - Data Storage, Retrieval, and Handling
3.4.6.1Protection - Technical and Procedural
3.4.6.1.1Restrictions (Unclassified, Classified, Restricted Distribution, Export Controlled, Intellectual Property Rights)
3.4.6.1.2Sharing
3.4.6.1.2.1Secure Site Access
3.4.6.1.2.2Email Encryption of Restricted/Protected data
3.4.6.1.2.3Contractor Personnel Training
3.4.6.1.3Storage and Archiving
3.4.6.1.3.1Storage Methods
3.4.6.1.3.1.1Physical resources
3.4.6.1.3.1.2Cyber Resources
3.4.6.1.3.2Access
3.4.6.1.3.3Length of Storage
3.4.6.1.4Retrieval
3.4.6.1.4.1Secure Site Access
3.4.6.1.5Delivery
3.4.6.1.5.1Email
3.4.6.1.5.1.1Encryption of Restricted/Protected Data
3.4.6.1.5.2Shipping of Physical Product
3.4.6.1.6Data and Data Products Backup
3.4.6.1.6.1Location
3.4.6.1.6.2Version Control
3.4.6.1.6.3Naming Convention
3.4.6.1.7Media Storage Lifespan
3.4.6.1.8Destruction Methods
3.4.6.1.8.1Physical Media
3.4.6.1.8.2Cyber Media
3.4.7Section 5 - Sub-Contractor Data Control Procedures
3.4.7.1Defining Requirements
3.4.7.2Sub-Contractor Control
3.4.7.3Data Receipt/Submittal
3.4.7.3.1Email
3.4.7.3.1.1Encryption/Protection of Restricted Data
3.4.7.3.2Distribution
3.4.7.3.2.1Encryption/Protection of Restricted Data
3.4.7.3.3Storage
3.4.7.3.3.1Follow the Same Requirements as Prime
3.4.8Section 6 - Special Features
3.4.8.1Rights in Data Determination
3.4.8.1.1List anything less than Unlimited Rights for Government Use
3.4.8.2Alternate Data Requirements

References

Copies of this form are available online at http://www.esd.whs.mil/Directives/forms/

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