DI-MGMT-82274A

Diminishing Manufacturing Sources and Material Shortages (DMSMS) Life Cycle Management Data

The DMSMS Life Cycle Management Data DID specifies the format, content, and intended use of tabular data used to support Diminishing Manufacturing Sources and Material Shortages management activities.

Approval DateFebruary 25, 2026

AMSC Number10619

Preparing ActivityOSD-SO

Project NumberMGMT-2026-002

OPR—

DTIC ApplicableNo

GIDEP ApplicableNo

Limitation—

Applicable Forms—

Approval Limitation—

Form Version—

DID Formatfree_text

963C CompliantYes

DISTRIBUTION STATEMENT A: Approved for public release; distribution is unlimited.

Supersedes

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Description & Purpose

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Application & Interrelationship

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Use & Relationship

Data delivered using this Data Item Description (DID) will be used to support DMSMS management activities. Those activities may require collecting Bill of Materials, DMSMS notifications, DMSMS case data, DMSMS health information, DMSMS cost and budgeting information, and DMSMS case mitigation data as a part of the Department of Defense's (DoD) Total System Life Cycle Management responsibilities.

a. The data may be obtained during any life cycle phase.

b. The word "item" is used throughout the document to refer to anything in the system and includes parts, software, materials, chemicals, etc.

c. This DID contains the format, content, and intended use information for the data product resulting from the work task described in the solicitation.

d. This DID should be tailored in the Contract Data Requirements List (CDRL) to include only the required specific data elements from Table 1. Examples of specific uses for the data and the data elements that could be used for each purpose follows:

(1) Proactively monitored parts list data communicates the detailed results of the contractor's risk based analysis of all items to determine those they plan to monitor for obsolescence. (Table 1 data elements 1-6, 8-12, 17-21, 25-32).

(2) Bill of Materials (BOM) data can be used to establish the production status of items used in a system. The BOM will also provide DMSMS managers essential information that enables the identification, forecasting, mitigation, and management of hardware and software obsolescence. The data will be used in DMSMS forecasting tools to enable standard and efficient sharing of information on common items. (Table 1 data elements 1-33).

(3) DMSMS product change and discontinuance notification data can be used to proactively manage DMSMS issues. (Table 1 data elements 1-3, 12, 17-21, and 52-61).

(4) DMSMS case data can be used to obtain DMSMS/Obsolescence active case information for items identified as an obsolescence or DMSMS issue, as well as capturing DMSMS metrics. DMSMS Case Management Data provides essential information that enables the identification, mitigation, and management of hardware and software obsolescence issues. (Table 1 data elements 1-21, and 24-54).

(5) The DMSMS case mitigation, cost, and budgeting data can be used to determine optimal mitigation strategies in the development of DMSMS-related budgets. (Table 1 data elements 1, 2, 10-13, 17, 26-32, and 34-52).

Preparation Instructions

1Reference Documents.The applicable issue of the documents cited herein, including their approval dates and dates of any applicable amendments, notices, and revisions, shall be as specified in the contract.

2References

2.1Code of Federal Regulations (CFR) 48 CFR 2.101 - Definitions.Available from the Government Publishing Office, https://www.govinfo.gov/app/details/CFR-2016-title48-vol1/CFR-2016-title48-vol1-sec2-101.

2.2American Society of Mechanical Engineers (ASME) Y14.44-2008 Reference Designations for Electrical and Electronics Parts and Equipment.Available from http://www.asme.org/.

2.3ASME Y14.100-2017 Engineering Drawing Practices.Available from http://www.asme.org/.

3Format.The DMSMS Life Cycle Management Data shall be provided in tabular format with the Field Names in Table 1 as the column labels. The data shall be provided as an electronically editable, machine-readable, Comma Separated Values (CSV) text file with text fields enclosed in double quotation marks.

4Content.The data shall contain the information specified by the contract as referenced by the Data Element Numbers in Table 1. The data shall meet the requirements as specified in the Definition, Notes and Instructions, and Data Type columns of Table 1. The indentured path to the system level shall be identified using the item/Next Higher Assembly (NHA) method detailed in Table 1. All fields designated by the contract shall be included. Fields for which data is not available and which are not designated as "Required" in the Notes and Instructions column of Table 1 shall be left blank. The data shall be included to the lowest indenture level (component level) for all items, including subcontractor items, which are not commercial items, as defined in 48 CFR 2.101 - Definitions.

References

Available from the Government Publishing Office https://www.govinfo.gov/app/details/CFR-2016-title48-vol1/CFR-2016-title48-vol1-sec2-101

Available from http://www.asme.org/

Figures

Figure Table 1. Table 1 Data Elements

Figure Table 1. Table 1 Data Elements (continued, page 4)

Figure Table 1. Table 1 Data Elements (continued, page 5)

Figure Table 1. Table 1 Data Elements (continued, page 6)

Figure Table 1. Table 1 Data Elements (continued, page 7)

Figure Table 1. Table 1 Data Elements (continued, page 8)

Figure Table 1. Table 1 Data Elements (continued, page 9)

Figure Table 1. Table 1 Data Elements (continued, page 10)

Figure Table 1. Table 1 Data Elements (continued, page 11)

Figure Table 1. Table 1 Data Elements (continued, page 12)

Figure Table 1. Table 1 Data Elements (continued, page 13)

Figure Table 1. Table 1 Data Elements (continued, page 14)

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