DI-MGMT-82338
Product Family Prime Vendor Support Status Report
Defines the format and content for reporting current material or service status of active and completed Delivery Orders and Requests for Proposals to the Product Families.
Approval DateMay 26, 2021
AMSC NumberN10229
Preparing ActivitySH
Project NumberMGMT-2021-005
OPR—
DTIC ApplicableNo
GIDEP ApplicableYes
Limitation—
Applicable Forms—
Approval Limitation—
Form Version—
DID Formatfree_text
963C CompliantYes
DISTRIBUTION STATEMENT A: Approved for public release; distribution is unlimited.
Application & Interrelationship
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Use & Relationship
The Product Family Prime Vendor Support Status Report provides current material or service statuses to the Product Families (PFs) for all active and completed Delivery Orders (DOs), as well as active and completed Requests for Proposals (RFPs) associated with the contract. The Prime Vendor support status data will be for contractor weekly reports, contracting officer's representative (COR) record keeping, data base updates, and funding requests.
This Data Item Description (DID) contains the format, content, and intended use information for the data deliverable resulting from the work task described in the contract.
Preparation Instructions
2Format.The Report shall be in the contractor's format. The Report shall be in a format similar to that of Sample Figure 1 with separate worksheets for active DOs, active RFPs, completed DOs and completed RFPs for the current and each contract year (separate worksheet for each year).
3Content.The Report shall contain the following information:
3.1Name and date of report
3.2For active and completed DOs:
3.2.1DO number # (sorted by numerical ascending order)
3.2.2RFP number associated with DO
3.2.4Vendor name and Point of Contact
3.2.5Contractor's vendor purchase order (PO) number
3.2.6Associated PF and requesting General Supply Specialist (GSS) or POC
3.2.7Description of material or service
3.2.8Award amount in FXX dollars
3.2.9Required delivery date (RDD)(with all RDDs due in the next week highlighted in yellow)
3.2.10StatusOn-schedule (highlighted in green), or Late (highlighted in red)
3.2.11Pertinent commentsi.e. status of Delivery Orders. Ensure all documentation is processed to complete Delivery Orders. Report issues with Delivery orders so problems can be resolved.
3.2.12Shipping tracking informationThe Contractor will give updated status of location and delivery date for material requested and any issues where delivery maybe delayed or not completed.
3.2.13RDD extension (Ext) requested (yes or no)date of request, date of new proposed RDD, and whether delays were caused by the Government or the Contractor.
3.2.14RDD extension contract modification issued (yes or no) issued and dateif contract mod issued.
3.2.15Consideration of RFP and or Delivery order issues requested or granted
3.2.16Date material or service received
3.3For active and completed RFPs:
3.3.1RFP # (sorted by numerical ascending order)
3.3.2Associated PF and requesting GSS or POC Noemi Valdez
3.3.3Description of material and or service
3.3.7Status of vendor quoteswhich vendors are bidding with their price for material. Requesting status of how much of the material is onboard, when it can be delivered and is it technically correct for use with the equipment we are installing it in.
3.3.8StatusOn-schedule (highlighted in green), or Late (highlighted in red)
3.3.9Pertinent commentsi.e. status of RFP's. Ensure all documentation is processed to complete RFP's. Report issues with Delivery orders so problems can be resolved.
Figures
Figure 1. Sample Figure 1 DI-MGMT-82338 Active Delivery Orders (DOs)
Schema v3.0Community-maintained · Verify against ASSIST 