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DI-MISC-81260A

Value Engineering Program Status Report

The Value Engineering Program Status Report delineates and is used to evaluate the contractor's Value Engineering Program efforts conducted under a Value Engineering Program Requirements Clause (VEPRC) prescribed in Paragraph 52.248-1 (Alternate I or II) of the Federal Acquisition Regulation.

Approval DateNovember 15, 1996
AMSC NumberA7218
Preparing Activity—
Project Number—
OPRA/AM
DTIC Applicable—
GIDEP Applicable—
Limitation—
Applicable Forms—
Approval Limitation—
Form VersionAPR 89
DID Formatdd_form_1664
963C CompliantNo
DISTRIBUTION STATEMENT A: Approved for public release; distribution is unlimited.
Supersedes
DI-MISC-81260
Related
DI-MISC-81258ADI-MISC-81259A

Description & Purpose

The Value Engineering Program Status Report delineates and is used to evaluate the contractor's Value Engineering Program efforts conducted under a Value Engineering Program Requirements Clause (VEPRC) prescribed in Paragraph 52.248-1 (Alternate I or II) of the Federal Acquisition Regulation.

Application & Interrelationship

7.1 This Data Item Description contains the format and content preparation instructions for the data product generated by the specific and discrete task requirements as delineated in the contract.

7.2 A prerequisite for use of this Data Item Description is the contractual imposition of a Value Engineering Program Requirements Clause in accordance with Part 48 and Paragraph 52.248-1 (Alternate I or II) of the Federal Acquisition Regulation.

7.3 This Data Item Description is related to the following Data Item Descriptions:

a. DI-MISC-81258A "Value Engineering Program Plan"

b. DI-MISC-81259A "Value Engineering Study Proposal"

7.4 This Data Item Description supersedes DI-MISC-81260 "Value Engineering Program Status Report"

Use & Relationship

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Preparation Instructions

10.1General.The Value Engineering (VE) Program Status Report shall delineate the VE Program status. This report provides the overall status of the contractor's VE Program including potential, proposed, on going, and completed studies and Value Engineering Change Proposals (VECPs). The report is delivered by the contractor to the contracting officer (typically every sixty days) after the contracting officer approves the contractor's proposed VE Program Plan. Depending on the system/item complexity, potential for savings, the anticipated VE effort by the contractor, the contract duration, and the contract price; the contractual requirement for this report may be reduced by lengthening the reporting period to every ninety days instead of sixty days. The minimum requirement under the VEPRC would be one VE Program Status Report.
10.2Media.The VE Program Status Report media shall be contractor selected. The contractor selected media shall be of durable quality and shall present the data in a clean and legible manner. The text and numeric data shall be typewritten or printed using non-exotic typeface in black ink on 8 1/2 by 11 inch standard white bond paper. Photographs, pictorials, graphics, and drawings shall be presented in high contrast black and white or color using paper media.
10.3Format.The VE Program Status Report format shall be contractor selected. The contractor selected format shall be single spaced and shall present the data in an effective and logically organized arrangement. Numerical data shall use Arabic numerals and the units of measure shall be identified and defined. Acronyms, codes, abbreviations, signs, and symbols shall be defined. Photographic, pictorial, graphic, and drawing formats may be used for purposes of illustration. Attachments, tables, figures, footnotes, and illustrations shall be identified and referenced in the text. Oversize pages shall be folded to the dimensions of the volume. The initial format arrangement shall be used for all subsequent submissions including revisions, unless effective presentation would be degraded.
10.4Content:The VE Program Status Report content shall include the following:
10.4.1Title Page.The Title Page shall contain the following:
10.4.1.1Contractor assigned number for the VE Program Status Report and appropriate revision letter.
10.4.1.2Descriptive title (i.e., "VE Program Status Report for the A3 Module in IF Detector Assembly of the M1A2 Tank under contract DAAA09-80-R-0124").
10.4.1.3Date the VE Program Status Report was submitted to the Government.
10.4.1.4Reporting period (applicable dates).
10.4.1.5Contract number(s) under which report is being submitted.
10.4.1.6Contract number(s) of potentially affected Government contract(s).
10.4.1.7Contractor's (business) name, address, and telephone number.
10.4.1.8Name, telephone number, fax, and e-mail address of the contractor's Point of Contact for the VE Program Status Report.
10.4.1.9Security classification.
10.4.2Executive Summary.An executive summary of the VE Program Status Report which summarizes the status of the VE Program.
10.4.3Table of Contents.An identification of the major content elements contained in the VE Program Status Report correlated to the page and paragraph numbers.
10.4.4VE Program Plan Summary.A summary description of the Governments approved VE Program Plan which highlights any approved or rejected changes during the reporting period. In addition, an identification and detailed description of any proposed changes to the Government approved VE Program Plan.
10.4.5VE Studies.
10.4.5.1Potential VE Studies.A listing and description of potential VE studies which have not been submitted to the Government for approval. The listing shall identify the contractor assigned identification number, title, planned submission date, and a summary description of each potential VE Study. When the contract delineates specific elements (i.e., areas, studies, and/or items) to which VE is to be applied, the listing should indicate the VE studies addressing those specific elements.
10.4.5.2Proposed VE Studies.A listing and description of each proposed VE Study which has been submitted to the Government. The listing and description shall identify the contractor assigned identification number, title, submission date, status, date of approval or disapproval, and a summary description. Each VE Study which has been disapproved by the Government shall include the cause for disapproval (if known) and any follow-up Government or contractor proposed or accomplished actions.
10.4.5.3Approved VE Studies.For each approved VE Study conducted during any portion of the reporting period, a listing and description of the status of each VE Study to include the following:
10.4.5.3.1Title Page.A Title Page for each VE Study as follows:
10.4.5.3.1.1Contractor number and revision letter assigned to the VE Study.
10.4.5.3.1.2A descriptive title (i.e., "VE Study for the A3 Module in IF Detector Assembly of the M1A2 Tank").
10.4.5.3.1.3Date the proposed VE Study was submitted to the Government.
10.4.5.3.1.4Date the proposed VE Study was approved by the Government.
10.4.5.3.1.5Date the VE Study was initiated by the contractor.
10.4.5.3.1.6Dates the VE Study was conducted.
10.4.5.3.1.7Date the VE Study was completed (when applicable).
10.4.5.3.1.8Contract numbers under which the VE Study was conducted.
10.4.5.3.1.9Contract numbers of the affected Government contracts.
10.4.5.3.1.10Identification of all VE Change Proposal's submitted including their status (i.e., approved, rejected, being evaluated) correlated to the affected Government contracts (see 10.4.5.3.1i).
10.4.5.3.1.11Contractor's (business) name, address, and telephone number.
10.4.5.3.1.12Name, telephone number, fax, and e-mail address of the contractor's Point of Contact for the VE Study.
10.4.5.3.1.13Security classification.
10.4.5.3.2Executive Summary.An executive summary of the VE Study.
10.4.5.3.3Table of Contents.An identification of the major content elements contained in the reported VE Study correlated to the page and paragraph numbers.
10.4.5.3.4VE Study Summary.A summary description of the Governments approved VE Study which highlights any approved or rejected changes during the reporting period. In addition, an identification and detailed description of any proposed changes to or termination of the Government approved VE Study.
10.4.5.3.5VE Study History.A comprehensive history of the VE Study starting from Government approval of the contractor submitted proposed VE Study to the beginning of the reporting period. The VE Study history shall summarize all significant aspects including costs and results of the VE Study prior to the reporting period.
10.4.5.3.6VE Study Effort.A comprehensive and detailed description of the VE Study effort during the reporting period as a function of time.
10.4.5.3.7VE Study Results.A summary description of the VE Study results during the reporting period. The description shall include significant accomplishment, failures, and problems and their impact on the VE Study. The resolution of failures and problems which adversely affect the VE Study shall be identified.
10.4.5.3.8VE Study Potential Cost Savings.An identification of the Government's potential cost savings associated with the VE Study. In addition, any changes to the Government's potential cost savings that occurred during the reporting period shall be identified. The Government's potential cost savings shall be correlated to the affected Government contracts (see 10.4.5.3.1i).
10.4.5.3.9VE Study Actual Cost Savings.An identification of the Government's actual acquisition savings (i.e., instant contract, concurrent contract, future contract) and collateral savings associated with the VE Study. The Government's actual cost savings be correlated to the affected Government contracts (see 10.4.5.3.1i).
10.4.5.3.10VE Study Expenditures.An identification of the total man-hours and dollars expended on the approved VE Study as a function of time. The total dollars and man-hours of effort shall be separated into appropriate personnel skill categories (i.e., analyst, engineering, manager, secretary), disciplines (i.e., administration, secretarial, engineering, testing, manufacturing, drafting), materials (i.e., raw, parts, equipment), and supplier support which identify the major expenditure elements. The skill categories, disciplines, materials, and supplier support shall summarize the expenditures prior to the reporting period and shall delineate the detailed expenditures during the reporting period as a function of time.
10.4.5.3.11VE Study Documentation.An identification and summary description of the VE Study documentation including the status prior to and during the reporting period.
10.4.5.3.12VE Study Reviews and Meetings.An identification and summary description of all VE Study reviews and meetings held prior to the reporting period and during the reporting period to include the date(s), purpose, attendees, agenda, and significant results (i.e., decisions, recommendations, conclusions) derived from the review or meeting.
10.4.5.3.13VE Study Comments and Recommendations.Additional information, comments, and recommendations applicable to the VE Study including those applicable to the subsequent implementation of the results derived from the VE Study.
10.4.6Value Engineering Change Proposals (VECPs).
10.4.6.1Proposed VECP.A listing and description of each proposed VECP which has been submitted to the Government. The listing and description shall identify the contractor assigned identification number correlated to the VE Study, title, submission date, status, date of approval or disapproval, and a summary description. Each proposed VECP which has been disapproved by the Government shall include the cause for disapproval (if known) and any follow-up Government or contractor proposed or accomplished actions.
10.4.6.2Approved VECPs.For each approved VECP conducted during any portion of the reporting period, a listing and description of the status of each VECP to include the following:
10.4.6.2.1Title Page.A Title Page for each VECP as follows:
10.4.6.2.1.1Contractor number and revision letter assigned to the VECP.
10.4.6.2.1.2A descriptive title (i.e., "VECP for the A3 Module in IF Detector Assembly of the M1A2 Tank").
10.4.6.2.1.3Government assigned number to the VECP.
10.4.6.2.1.4Date the proposed VECP was submitted to the Government.
10.4.6.2.1.5Date the proposed VECP was approved by the Government.
10.4.6.2.1.6Date the approved VECP was initiated by the contractor.
10.4.6.2.1.7Date(s) the approved engineering changes were conducted.
10.4.6.2.1.8Date(s) the engineering changes were completed (when applicable).
10.4.6.2.1.9Contract number(s) under which the engineering changes were conducted.
10.4.6.2.1.10Contract number(s) of the affected Government contracts.
10.4.6.2.1.11Contractor's (business) name, address, and telephone number.
10.4.6.2.1.12Name, telephone number, fax, and e-mail address of the contractor's Point of Contact for the VECP.
10.4.6.2.1.13Security classification.
10.4.6.2.2Executive Summary.An executive summary of the VECP.
10.4.6.2.3Table of Contents.An identification of the major content elements contained in the reported VECP correlated to the page and paragraph numbers.
10.4.6.2.4VECP Summary.A summary description of the Government approved VECPs which highlights any approved or rejected changes during the reporting period. In addition, an identification and detailed description of any proposed changes to the Government approved VECP.
10.4.6.2.5VECP History.A comprehensive history of the VECP starting from Government approval of the contractor submitted proposed VECP to the beginning of the reporting period. The VECP history shall summarize all significant aspects including costs and results of the VECP prior to the reporting period.
10.4.6.2.6VECP Effort.A comprehensive and detailed description of the VECP effort during the reporting period as a function of time.
10.4.6.2.7VECP Results.A summary description of the VECP results prior to or during the reporting period. The description shall include significant accomplishment, failures, and problems and their impact on the VECP. The resolution of failures and problems which adversely affect the VECP shall be identified.
10.4.6.2.8VECP Potential Cost Savings.An identification of the Government's potential cost savings associated with the VECP. In addition, any changes to the Government's potential cost savings that occurred during the reporting period shall be identified. The Government's potential cost savings shall be correlated to the affected Government contracts (see 10.4.6.2.1j).
10.4.6.2.9VECP Actual Cost Savings.An identification of the Government's actual acquisition savings (i.e., instant contract, concurrent contract, future contract) and collateral savings associated with the VECP. The Government's actual cost savings be correlated to the affected Government contracts (see 10.4.6.2.1j).
10.4.6.2.10VECP Expenditures.An identification of the total man-hours and dollars expended on the approved VECP as a function of time. The total dollars and man-hours of effort shall be separated into appropriate personnel skill categories (i.e., analyst, engineering, manager, secretary), disciplines (i.e., administration, secretarial, engineering, testing, manufacturing, drafting), materials (i.e., raw, parts, equipment), and supplier support which identify the major expenditure elements. The skill categories, disciplines, materials, and supplier support shall summarize the expenditures prior to the reporting period and shall delineate the detailed expenditures during the reporting period as a function of time.
10.4.6.2.11VECP Documentation.An identification and summary description of the VECP documentation including the status prior to and during the reporting period.
10.4.6.2.12VECP Reviews and Meetings.An identification and summary description of all VECP reviews and meetings held prior to and during the reporting period to include the date(s), purpose, attendees, agenda, and significant results (i.e., decisions, recommendations, conclusions) derived from the review or meeting.
10.4.6.2.13VECP Comments and Recommendations.Additional information, comments, and recommendations applicable to the VECP.
10.4.6.3Resources.An identification of the total man-hours and dollars expended on the VE Program as a function of time. The total dollars and man-days shall be separated into VE program management, individual VE studies, and individual VECP implementation expenditures and shall be further segmented into appropriate categories (i.e., contract administration, engineering, training, supplier/vendor coordination, testing, materials, subcontracts) which identify the major expenditure elements.
10.4.6.4VE Reviews and Meetings.An identification and summary description of all VE Program reviews and meetings held prior to and during the reporting period to include the date(s), purpose, attendees, agenda, and significant results (i.e., decisions, recommendations, conclusions) derived from the review or meeting.
10.4.6.5Recommendations and Conclusions.Additional comments, recommendations and conclusions applicable to the status of the VE Program.
10.4.6.6Revisions.Revisions shall be in the same format as originally presented, unless effective presentation would be significantly degraded. Revisions shall highlight (i.e., asterisks, margin liners) the changes to the basic document being revised.

References

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