DI-PSSS-81656B

BILL OF Materials (BOM) FOR Logistics AND Supply CHAIN RISK Management

This DID provides the format and content for a Bill of Materials (BOM), facilitating production status tracking, DMSMS management, and supply chain risk mitigation for DoD systems, ensuring efficient information sharing.

Approval DateSeptember 1, 2016

AMSC NumberN9724

Preparing ActivitySA

Project NumberPSSS-2016-021

OPR—

DTIC Applicable—

GIDEP ApplicableNo

Limitation—

Applicable Forms—

Approval Limitation—

Form Version—

DID Formatfree_text

963C CompliantYes

DISTRIBUTION STATEMENT A: Approved for public release; distribution is unlimited.

Supersedes

DI-PSSS-81656A

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Description & Purpose

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Application & Interrelationship

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Use & Relationship

The Bill of Materials (BOM) will provide information that can be used to establish the production status of parts used in a system. The BOM will also provide Diminishing Manufacturing Sources and Material Shortages (DMSMS) management essential information that enables the identification, forecasting, mitigation, and management of Hardware and Software obsolescence as a part of the Department of Defense (DoD) Program Manager's Total System Life Cycle Management responsibilities. The data will be used in DMSMS forecasting tools to allow for standard and efficient sharing of information on common items.

The BOM will also provide logisticians and supply chain risk managers with additional data they require to ensure supportability requirements and supply chain risks are identified or mitigated during the development of a system.

This Data Item Description (DID) contains the format, content, and intended use of information for the data product resulting from the work task described by the contract.

The data may be obtained during any program life cycle phase.

Preparation Instructions

1Format. The BOM shall be in a format similar to that of Figure 1.

2Content. The BOM shall contain all of the information specified in Figure 1, with the path to the system level identified using the part/Next Higher Assembly method detailed in the table.All fields shall be included. Fields which do not require data shall be left blank. The information shall be included to the lowest indenture level (component level) specified in the contract Field Name: OEM Part Number Definition: The part number assigned by the Original Equipment Manufacturer (OEM). This may be the same as the Manufacturer's number but more often than not it is different. Sometimes referred to the Configuration Part Number or the Drawing Number Notes and Instructions: Required. Referred to as the "Referenced Part" hereafter Data Type: Alphanumeric Field Name: OEM Name Definition: The full legal name of the entity that is providing the referenced part to the government. Sometimes referred to as the Prime Integrator or Prime Notes and Instructions: Required Data Type: Alphanumeric Field Name: OEM CAGE Definition: Commercial and Government Entity (CAGE) code of the OEM Notes and Instructions: Required Data Type: Alphanumeric (5) Field Name: OEM's Address Definition: The physical address of the part's OEM, including country Notes and Instructions: Required Data Type: Alphanumeric Field Name: OEM's Website Definition: The web address of the part's OEM Notes and Instructions: Required when the OEM has a website Data Type: Alphanumeric Field Name: OEM's Facility Clearance Level Definition: The level of security clearance the OEM's facility holds Notes and Instructions: Required Data Type: Alphanumeric (None, Confidential, Secret, Top Secret) Field Name: Revision Designator Definition: The designator of the revision of the referenced part Notes and Instructions: Required if assigned Data Type: Alphanumeric Field Name: Software / Firmware Version Definition: The designator assigned to the version of software / firmware used on the referenced part Notes and Instructions: Required for all parts containing software or firmware Data Type: Alphanumeric Field Name: Indenture Level Definition: A number that represents the specific level of the top down structure specified on the Bill of Materials Notes and Instructions: Starts with the top level as one Data Type: Numeric Field Name: Reference Designator Definition: A reference designator identifies the referenced part. ASME Y14.44-2008 and IEEE-315-1975 provide details for the proper configuration and use of reference designators. Notes and Instructions: Required if assigned Data Type: Alphanumeric Field Name: Find Number Definition: Find number refers to the ordinal number that gives an ID tag to the referenced part in a parts list (list of materials, bill of materials). Notes and Instructions: Required if assigned Data Type: Alphanumeric Field Name: NHA Part Number Definition: The OEM Part Number of the referenced part's parent (Next Higher Assembly (NHA)). If the referenced part is software or firmware then the NHA is the item the software is used on Notes and Instructions: Required for all parts except the top level assembly Data Type: Alphanumeric Field Name: NHA CAGE Definition: CAGE code of the OEM of the NHA Notes and Instructions: Required for all parts except the top level assembly Data Type: Alphanumeric (5) Field Name: Nomenclature Definition: The name or designation of the referenced part Notes and Instructions: Required for all parts Data Type: Alphanumeric Field Name: Quantity Definition: The count of the referenced part per NHA Notes and Instructions: Required for all parts Data Type: Numeric Field Name: NSN Definition: National Stock Number (NSN) of the referenced part Notes and Instructions: Required if item has NSN assigned Data Type: Alphanumeric Field Name: COG Definition: Cognizance (COG) Code: A two-part alphanumeric designator used by the Navy to provide supply management information Notes and Instructions: Required if assigned Data Type: Alphanumeric Field Name: Manufacturer's Part Number Definition: The part number assigned by the actual manufacturer of the referenced item. This number will be used to monitor the part for obsolescence issues Notes and Instructions: Required (may be the same as the referenced part if the part is manufactured by the OEM) Data Type: Alphanumeric Field Name: Manufacturer's Name Definition: The full legal name of the entity that actually manufacturers the referenced part Notes and Instructions: Required Data Type: Alphanumeric Field Name: Manufacturer's CAGE Definition: The CAGE code of the entity that actually manufacturers the referenced part Notes and Instructions: Required Data Type: Alphanumeric (5) Field Name: Manufacturer's Address Definition: The physical address of the part's manufacturer, including country Notes and Instructions: Required Data Type: Alphanumeric Field Name: Manufacturer's Website Definition: The web address of the part's manufacturer Notes and Instructions: Required when the manufacturer has a website Data Type: Alphanumeric Field Name: Manufacturer's Facility Clearance Level Definition: The level of security clearance the manufacturer's facility holds Notes and Instructions: Required Data Type: Alphanumeric (None, Confidential, Secret, Top Secret) Field Name: Alternate For Definition: The OEM part number of the item the referenced part is the alternate for Notes and Instructions: Required if the referenced part is an alternate to another pat in the BOM Data Type: Alphanumeric Field Name: Assembly Type Definition: Identifies whether the item is Commercial Off the Shelf (COTS), Non-Developmental Item (NDI), or Developmental Item (DI) Notes and Instructions: Required if the part is an assembly considered COTS, NDI, or DI. See the definitions section of 48 CFR 2.101 for definitions. Data Type: Alphanumeric (COTS, NDI, or DI) Field Name: Batteries Definition: Indicates whether an item contains batteries Notes and Instructions: Required. If the referenced part contains batteries and is a subassembly, its NHA should indicate that it also contains batteries Data Type: Yes / No Field Name: Service Bulletin Applicability Definition: Information required to subscribe to service bulletin updates to the part's software or hardware Notes and Instructions: Required if the part will have service bulletins issued against it Data Type: Alphanumeric

3Media Requirement: The BOM shall be provided as an electronically editable, machine-readable, Comma Separated Values (CSV) text file with alphanumeric fields enclosed in double quotation marks.

References

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Figures

Figure 1. FIGURE - 1 Table 1: Field Definitions and Instructions

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