DI-SESS-81639B

Warranty Performance Report

Provides information on items under warranty, including contractor repair, replacement, and reimbursement, and equipment failure data associated with Reliability Improvement Warranties (RIW).

Approval DateJune 16, 2022

AMSC NumberF10327

Preparing Activity170 (AFLCMC F-16)

Project NumberSESS-2021-019

OPR—

DTIC ApplicableNo

GIDEP ApplicableNo

Limitation—

Applicable FormsDD Form 250 Office of Management and Budget (OMB) Control Number 0704-0248

Approval Limitation—

Form Version—

DID Formatfree_text

963C CompliantYes

DISTRIBUTION STATEMENT A: Approved for public release; distribution is unlimited.

Supersedes

DI-SESS-81639A

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Description & Purpose

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Application & Interrelationship

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Use & Relationship

The Warranty Performance Report provides information on items under warranty; contractor repair, replacement, and reimbursement; and equipment failure data associated with Reliability Improvement Warranties (RIW).

a. The data is used to track and assess the effectiveness and implementation of the contract warranty provisions; to apprise the government of the type, severity, and frequency of failures; to verify warranty coverage for each item delivered; and to document warranty periods and delivery schedules.

b. This Data Item Description (DID) contains the format, content, and intended use information for the data deliverable resulting from the work task described in the contract.

c. The warranty status section of this DID is used to warranty provisions where individual warranted item identification is required, and remedies include repair, replacement, and reimbursement. The warranty data section is used to warranty provisions where a RIW is delineated in the contract or data on reliability and performance achievement is required.

d. This DID supersedes DI-SESS-81639A.

Preparation Instructions

1Reference documentsThe applicable issue of the documents cited herein, including their approval dates and dates of any applicable amendments, notices, and revisions, shall be as specified in the contract.

2FormatThe Warranty Performance Report shall be in government-approved contractor format.

3ContentThe Warranty Performance Report shall delineate data for each contract line item (CLIN) covered by the warranty. The Report shall contain the following:

3.1Warranty status information

3.1.1Header informationThe header information shall include:

aContract number

bCalendar reporting period covered by the report

cWarrantor's name

dRepair facility address, including city, state, and zip code

eWarrantor's Commercial and Government Entity (CAGE) code

fWarrantor's Department of Defense Activity Address Code (DoDAAC)

3.1.2Warranted item informationThe warranted item information for each CLIN covered by a warranty delivered to the Government during the reporting period, which shall include:

aCLIN

bNational Stock Number (NSN)

cGovernment issued nomenclature (noun)in accordance with MIL-STD-1812 Aeronautical and Support Equipment Type Designation System.

dSerial Number (SN)

ePart Number

fDelivery dateCompleted DD Form 250, Material Inspection and Receiving Report. (Copies of this form are available online at https://www.esd.whs.mil/Directives/forms/)

gShipping date

hShipping destination

iIn-service date(i.e., Date when the warranted items are turned over to field users).

jContract date

kWarranty date

lWarranty length

mWarranty end date

nApplicable weapon system(s)

oCumulative dataCumulative data of 3.1.2 for CLIN items delivered under the contract to the Government from start date of contract award to the end date of the reporting period.

pCumulative dataCumulative data of 3.1.2 for CLIN items delivered under the contract to the Government for which the warranty has expired from the start date of contract award to the end date of the reporting period.

3.1.3Contractor's plant warranty repair or replacement informationFor CLINs returned for repair or replacement at the contractor's facility during the reporting period, the following information shall be included:

aNSN and Government issued nomenclature of the returned CLIN

bDate returned CLIN received at contractor's facility

cSN

dAction taken(i.e., Repaired, replaced, awaiting action, or shipped).

eNSN(s), part number(s), and quantity of repair parts used

fCost (U.S. dollars) of repair or replacementincluding parts and labor, and base year for the dollar amounts.

gCost (U.S. dollars) of failureand base year for the dollar amounts.

3.1.4On-site contractor warranty repair or replacementFor CLINs repaired or replaced during the reporting period, for which repairs or replacements are performed by the contractor or the contractor's designated representative at the contractor's facility or dealership, the following information shall be included:

aNSN and Government issued nomenclature of the CLIN

bSN

cAction taken(i.e., Repaired, replaced, awaiting action, or shipped).

dNSN(s), part number(s), and quantity of repair parts used

eCost (U.S. dollars) of repair or replacementincluding parts and labor, and base year for the dollar amounts.

fCost (U.S. dollars) of failureand base year for the dollar amounts.

3.1.5Warranty repair contractor reimbursements to the GovernmentWhen the Government submits a warranty claim reimbursement to the contractor for Government costs expended for warranty repair during the reporting period, the contractor's reimbursement to the Government shall include the following:

aGovernment warranty claim number

bNSN and Government issued nomenclature

cGovernment claim (U.S. dollars) amountand base year for the dollar amount.

dContractor reimbursement (U.S. dollars) amountand base year for the dollar amount.

eReason for denial of reimbursementif applicable.

fReason for lesser amount of reimbursement than Government claim amountif applicable.

gStatus of claim

3.1.6Cumulative datafor 3.1.3, 3.1.4, and 3.1.5 shall be included from the start date of contract award to the end date of the reporting period.

3.1.7RemarksContractor comments and recommendations regarding the warranty status information, including improvements, changes, or other specific details, shall be provided, as needed.

3.2Warranty data

3.2.1Program summaryThe program summary information shall include:

aProgram detailThe program or RIW start date, reporting period start date, and reporting period cut-off date.

bUtilization detailsThe average operating time (AOT) and total operating hours (TOH) for the average quantity of installed systems.

cRepair detailThe quantity of units returned subdivided by: exclusions, which shall include a quantity and a percent of total units returned; non-verified failures, which shall include a quantity and a percent of total units returned; and quantity of warranted failures, warranty units repaired, and quantity of total repair days.

dPerformance statisticsThe achieved mean time between failures (MTBF) and average turn-around time (TAT).

eProgram statusThe number of days from the start of the contract warranty, TOH from start of the contract warranty, warranty used, and warranty remaining.

3.2.2Unit summaryA unit summary of the activity for each type unit, line replaceable unit (LRU), and shop replaceable unit (SRU), which shall include:

aDelivery and processing statusThe number of total units delivered and units returned subdivided by: exclusions, which shall include a quantity and a percentage of total units returned; non-verified failures, which shall include a quantity and a percentage of total units returned; and quantity of warranted failures, quantity in repair, quantity in secure storage, quantity shipped, quantity condemned or lost, quantity on consignment, repair man hours, repair parts, and material costs.

bUtilization detailsThe average quantity of units installed and TOH.

cUnit cycle timeThe unit cycle time shall include the average days for the following segments: shipment-to-contractor-receipt, contractor-receipt-to-storage, storage-to-shipment, shipment-to-installation, installation-to-removal, and removal-to-shipment.

dUnit performanceMTBF guaranteed, MTBF achieved, TAT guaranteed, and TAT achieved.

eUnit detailHistorical activity of all delivered units as follows: unit SN; date sent to or located in storage; date of material release order (MRO); date shipped; elapsed time indicator (ETI) read in; ETI read out; configuration codes; shipping destination; date installed; aircraft and equipment type, tail number, and SN; date removed; date shipped to contractor; date received by contractor; originating activity; and RIW repair code (e.g., warranty exclusion, non-verified failure, warranty failure).

3.2.3Modification status summaryA modification status summary for each type unit, LRU, and SRU, which shall contain all engineering change proposals (ECP) submitted for reliability improvements as follows: ECP number, date submitted, date approved, status code (e.g., government approval, automatic approval, disapproval), configuration code(s) applicable to the specific weapon system (e.g., F-16 A-Model block 01/05/10/15 Type/Version [T/V]:61]; B-Model block 01/05/10/15 T/V:62; C-Model block 25/30/32 T/V:5C), production effectivity (date), quantity of units, total percentage of units affected by the ECP, and total percentage of units with the ECP completed.

3.2.4Consignment spares inventory listThe consignment spares inventory list shall include the following for each consignment spare: number of units, if the spare is a LRU or a SRU, if the spare is on consignment or loan to the Government include the date of consignment, nomenclature, and SN.

3.2.5Parts consumption listThe parts consumption list shall include a list organized in alphabetical or numerical order, of all parts associated with or contained in the equipment under warranty, including the total quantity of each part consumed during repair actions, and a description of all repair actions completed from the warranty start date through the required report cut-off date.

References

DD Form 250, Material Inspection and Receiving Report - forms available online https://www.esd.whs.mil/Directives/forms/

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