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DI-SESS-81731

Traceability Data

This report provides traceability of high reliability components (including parts, modules, elements, subassemblies, and assemblies) for the purpose of locating known faulty items for replacement.

Approval DateDecember 20, 2006
AMSC Number7686
Preparing Activity—
Project Number—
OPRNS/I1S4
DTIC ApplicableNo
GIDEP ApplicableNo
Limitation—
Applicable Forms—
Approval Limitation—
Form Version—
DID Formatdd_form_1664
963C CompliantNo
DISTRIBUTION STATEMENT A: Approved for public release; distribution is unlimited.
Supersedes
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Related
DI-SESS-81730DI-SESS-81315A

Description & Purpose

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Application & Interrelationship

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Use & Relationship

This report provides traceability of high reliability components (including parts, modules, elements, subassemblies, and assemblies) for the purpose of locating known faulty items for replacement.

This Data Item Description (DID) contains the format and content preparation instructions for the data product generated by the specific and discrete task requirement as delineated in the contract. This DID is applicable to Communications Security/Aerospace Vehicular Equipment related to Air Force Satellite Programs.

This Data Package is associated with the following Data Item Descriptions (DIDs):

Equipment History Data Package, DI-SESS-81730

Failure Analysis and Corrective Action Report, DI-SESS-81315A

Preparation Instructions

1Reference DocumentsNone.
2Format and ContentReport shall include the following data, current and complete database, which has been prepared from the information contained in source documents, used in the contractor's Traceability Program.
2.1Report shall include one record for eachReport shall include one record for each traceable item in accordance with the following instructions:
2.1.1Recorded data shall be left justifiedRecorded data shall be left justified unless stated otherwise. (Note: In part or drawing numbers beginning with "0N1", etc. the 0's represent the number zero and shall be recorded.
aColumns 1-24 Identification Number and columns 25-26 Revision LetterColumns 1-24; record the identification number of the part, module, element, subassembly, or assembly to be traced. Columns 25-26; record the revision letter of the line item identified in columns 1-24.
bColumn 27, Level CodeRecord the alphabetic code shown which corresponds to the item identified in Columns 1-26:
1Write "A" if the item is a partWrite "A" if the item is a part for which no further disassembly is possible (i.e., resistor, capacitor, inductor, translator, diode, integrated circuit, hybrid circuit, filter, connector, transformer, bare printed wiring board, etc.).
2Write "C" if the item is anWrite "C" if the item is an element that is assigned a tri-graph nomenclature (e.g., E-ABC or Z_ABC).
3Write "D" if the item is anWrite "D" if the item is an assembly that is assigned a tri-graph TSEC assembly nomenclature (e.g., KI-23 or KGX-28A).
4Write "E" if the item is anWrite "E" if the item is an assembly that is assigned di-graph TSEC assembly nomenclature (e.g., KI-24 or KI-37).
5Write "B" if the item does notWrite "B" if the item does not fit the description identified by level codes A, C, D, or E (i.e., an assemblage or parts that is not nomenclatured, or welded module composed of discrete parts.
cColumns 28-35, Reference Designation, Nomenclature, or Noun DescriptionRecord the Reference Designation or Nomenclature of the item identified in column 1-26 as follows:
1If column 27 equals "A", recordIf column 27 equals "A", record the specific reference designation (e.g., MD13). Write a descriptive word or abbreviation that may be easily recognized if the item has not reference designation.
2If column 27 equals "C", recordIf column 27 equals "C", record the specific elements or subassembly nomenclature, omitting hyphens (e.g., EABC/1, ZABC).
3If column 27 equals "D", writeIf column 27 equals "D", write the assembly trigraph nomenclature, omitting hyphens (e.g., KIR23).
4If column 27 equals "E", writeIf column 27 equals "E", write the assembly digraph nomenclature, omitting hyphens (e.g., KG46 or K137).
5If column 27 equals "B", followIf column 27 equals "B", follow the instructions of paragraph c.1 above.
6If column 71 equals "Z", andIf column 71 equals "Z", and columns 41-47 are all blanks or zeros, record in columns 28-30 "QTY" and record in columns 31-35 the number representing the quantity of spares on hand of the item identified in columns 1-26.
dColumns 36-40, CAGE CodeRecord the five digit CAGE Code of the item identified in columns 1-26. This code shall always reflect the true manufacturer of the item in its original configuration.
eColumns 41-47, Serial NumberRecord the serial number of the item identified in columns 1-26. The serial number is composed of a contract code letter (provided by the Government; this letter "A" for the first production, "B" for the second, etc.) to be recorded in column 41 followed by a six-digit alpha/numeric number in columns 42-47. Right justify the number in columns 42-47 using zeros for fill. Omit the contract code letter in column 41 and replace with zero if column 27 is equal to "D" or "E". Leave blank or enter zero if the part is lot traceable only.
fColumns 48-55, Traceability CodeRecord the Traceability Code. This code will normally be the date code stamped on the item identified in columns 1-26 by the original manufacturer. Where the manufacturer does not provide a date code, the batch/lot code shall be used. Where the original manufacturer does not provide a date, batch or lot code, the prime contractor shall assign traceability code, which will allow the item to be traced through its manufacturing history. Right justify and fill with zeros.
gColumns 56-68, Next Assembly Identification Number and columns 69-70 Revision LetterColumns 56-68; record the drawing number which identified the next higher assembly to the item that is identified in columns 1-26. Columns 69-70; record the revision letter of the item identified in columns 56-68. Leave this field blank if the item is a spare individual piece part (column 27 equals "A" and column 71 equals "Z"). If the item is a spare end item assembly item (column 27 equals "B" or "C" and the column 71 equals "Z") or column 27 equals "D" or "E" enter the total number of trace records for the assembly. Enter "RECORDS=" in columns 56-63 followed by the quantity of records in column 64-68.
hColumn 71, Next Assembly Level CodeRecord the alphabetic code shown below which corresponds to the item identified in column 56-70:
1Write "B", "C", "D", or "E"Write "B", "C", "D", or "E" in accordance with the line instructions in paragraphs b.2 through b.5.
2Write "Z" if the item identifiedWrite "Z" if the item identified in column 1-26 is a spare end item (part or assembly).
iColumns 72-76, Next Assembly Serial NumberRecord the serial number of the item identified in columns 56-70 according to the instructions provided in paragraph e. Omit the contract code letter and replace with a zero when "D" or "E" is written in column 71. If column 71 equals "Z", write the word "SPARE" in columns 72-76.
jColumn 77, End Item CodeRecord "E" if the item identified in columns 1-26 or columns 56-70 is an end item (i.e., a top assembly or equipment) otherwise, leave blank.
kColumns 78-83, Top Assembly NomenclatureRecord the TSEC nomenclature to which the traceability record applied, omitting hyphens (e.g., KIR23, KI24). If column 27 equals "A" and column 71 equals "Z", columns 78-83 shall be blank. If a spare top assembly or a part of spare assembly (not TSEC), record the top assembly trigraph omitting hyphens and slashes (i.e., EABC, ZDEF3).
lColumns 84-85, Model DesignatorRecord the letter or letter and number representing the model designator of the item identified in columns 78-83, as applicable. If model designator is a letter only, write the letter in column 84. If item in column 78-83 is not TSEC nomenclature, leave blank.
mColumns 86-90, Top Assembly Serial NumberRecord the serial number of the top assembly identified in columns 78-83. Omit contract letter code for TSEC assemblies. Right justify and fill with zero. Include special codes (i.e., (NI)). If column 27 equals "D" or "E" repeat the serial number in column 41-47.
nColumns 91-96, Calendar dateRecord the date of the final change before submittal in 6-digit format of year, month, day (i.e., 930109 on January 9, 1993). For subsequent submittals (i.e. revisions, modifications or corrections) change only the dates of the affected records.
2.2Each classified and unclassified traceabilityEach classified and unclassified traceability record shall be verified and recorded on floppy disks.
1Floppy disks for delivery to theFloppy disks for delivery to the addressee, shall conform to the recorded on floppy disks.
aThe floppy disks shall be 3The floppy disks shall be 3 1/2 inch, double-sided, high density.
bThe disk shall be formatted IBMThe disk shall be formatted IBM compatible, 1.44 M bit.
cThe data shall be recorded inThe data shall be recorded in ASCII character.
dThe data may be recorded as
(A)96-position detail records followed by a96-position detail records followed by a carriage return. The record must be exactly as specified in paragraph 10.2. The data shall not contain page breaks.
(B)The data may be recorded inThe data may be recorded in the comma delimited form (comma separated values-CSV), with quotes optional, followed by a carriage return. The data may not contain page breaks. The 16 Fields shall be as detailed above.
2.3Corrections or additions to the traceabilityCorrections or additions to the traceability data subsequent to initial delivery shall include:
aReport shall include recorded and correctedReport shall include recorded and corrected data in accordance with paragraph 3.1 and 3.2 above, and integrated into the database maintained by the contractor.
bIf the volume of corrected andIf the volume of corrected and additional data does not exceed 10,000, the corrected or new data may be submitted to the addressee. All submissions shall be in the floppy disk form.
cAlternatively, submissions where the volume ofAlternatively, submissions where the volume of errors is less than 10,000 may also be made by copying the entire updated database to the floppy disk and sending the new media to the addressee.
2.4In the event the Government inspectsIn the event the Government inspects the floppy disks and they do not meet the applicable criteria, they shall be returned to the contractor who shall eliminate the discrepancies and resubmit them to the designated addressee.
2.5Definition
aElementthe term "element" as used in this description refers to items that are nomenclatured as E tri-graph (e.g., E-ABC) in the TSEC nomenclature system.
bSubassemblythe term "subassembly" as used in this description refers to items that are nomenclatured as a Z tri-graph (e.g., Z-ABC) in the TSEC nomenclature system.
cSpare end itemthe term "spare end item" used in this description refers to items that have a level code of "A", "B", or "C" and do not have a next higher assembly.

References

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Figures

Figure Table 1: The Fields (Columns) shall be as follows: table listing Field No., paragraph 3.1 Positions, and Field Contents for the 16 fields of the traceability record.

Figure Table 1. The Fields (Columns) shall be as follows: table listing Field No., paragraph 3.1 Positions, and Field Contents for the 16 fields of the traceability record.

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