DI-SESS-82518

Electronic Cost Reporting and Financial Tracking (eCRAFT) Report

This DID establishes requirements for contractors to submit the Electronic Cost Reporting and Financial Tracking (eCRAFT) Report, covering labor, travel, materials, and other direct cost data.

Approval DateApril 8, 2026

AMSC NumberN10635

Preparing ActivityAS

Project NumberSESS-2026-016

OPR—

DTIC ApplicableNo

GIDEP ApplicableNo

Limitation—

Applicable Forms—

Approval Limitation—

Form Version—

DID Formatfree_text

963C CompliantYes

DISTRIBUTION STATEMENT A: Approved for public release; distribution is unlimited.

Supersedes

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Description & Purpose

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Application & Interrelationship

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Use & Relationship

This DID establishes the requirements for the submission of the Electronic Cost Reporting and Financial Tracking (eCRAFT) Report by contractors. The eCRAFT Report is a critical deliverable that ensures compliance with mission to enhance contract management, surveillance, and reporting by leveraging authoritative data and automated tools. This initiative aims to standardize processes, improve decision-making, streamline compliance, and ensure cost control and oversight.

The eCRAFT Report provides detailed tracking of contractor expenditures for labor, materials, travel, subcontractor usage, and other direct costs (ODCs). It supports the Contracting Officer Representative (COR), Technical Point of Contact (TPOC), and acquisition personnel in monitoring contract performance, ensuring cost control, and facilitating compliance with Department of Defense (DoD) specific requirements.

This framework applies to issued contracts, specifically for cost plus fixed fee (CPFF), cost plus award fee (CPAF), and cost plus incentive fee (CPIF) level of effort (LOE) requirements and applies to contracts with at least one or more cost type labor contract line item numbers (CLINs). It excludes standalone firm fixed price (FFP) contracts.

This Data Item Description (DID) contains the format and content preparation instructions for the data product generated by the specific and discrete task requirement as delineated in the contract.

Preparation Instructions

1Reference documentsThe applicable issue of the documents cited herein, including their approval dates and dates of any applicable amendments, notices, and revisions, shall be as specified in the contract.

2FormatThe eCRAFT Report shall be submitted electronically in XML format, generated using:

2.1The eCRAFT System Periodic Report Utility (ePRU)

2.2Contractor accounting systems capable of generating XML files compliant with eCRAFT standards

2.3Report Upload ReferenceThe XML file must be uploaded via the PDREP website (available at: Product Data Reporting and Evaluation Program (PDREP), https://www.pdrep.csd.disa.mil/pdrepweb/ecraft). For questions or assistance, contractors may contact the PDREP Help Desk via email at [email protected] or by phone at (207) 438-1690. Access to the website requires:

2.3.1A valid Department of Defense (DoD) Common Access Card (CAC) or External Certificate Authority (ECA)

2.3.2Appropriate permissions for uploading XML files

3ContentThe eCRAFT Report shall include the following:

3.1General Information

3.1.1Contract NumberUnique identifier for the contract.

3.1.2Task Order NumberIdentifier for the specific task order.

3.1.3Report NumberSequential number for the report.

3.1.4Report Start and End DatesTimeframe covered by the report.

3.1.5Vendor Report POCName and contact information of the contractor's point of contact.

3.1.6Date Report PreparedDate the report was finalized.

3.1.7Commitments and CommentsAny relevant notes or commitments from the contractor.

3.2Labor Costs

3.2.1CLIN/SLINContract Line Item Number or Sub-Line Item Number.

3.2.2Contractor TypePrime or subcontractor designation.

3.2.3CAGE CodeContractor's Commercial and Government Entity code.

3.2.4Labor CategoryTitle and code of the labor category.

3.2.5Employee NameName of the individual performing the work.

3.2.6SiteWork location (e.g., government site, contractor site).

3.2.7Regular HoursNumber of regular hours worked.

3.2.8Compensated and Uncompensated Overtime HoursBreakdown of overtime hours.

3.2.9Burdened Labor CostTotal labor cost including overhead and fees.

3.2.10Fee Code and RateApplicable fee code and rate.

3.3Travel Costs

3.3.1CLIN/SLINContract Line Item Number or Sub-Line Item Number.

3.3.2Contractor TypePrime or subcontractor designation.

3.3.3CAGE CodeContractor's Commercial and Government Entity code.

3.3.4Start and End DatesTravel timeframe.

3.3.5Origin and DestinationLocations for travel.

3.3.6Traveler's NameName of the individual traveling.

3.3.7Travel ModeMode of transportation (e.g., automobile, plane).

3.3.8Burdened Travel CostTotal travel cost including overhead and fees.

3.3.9Fee Code and RateApplicable fee code and rate.

3.4Materials Costs

3.4.1CLIN/SLINContract Line Item Number or Sub-Line Item Number.

3.4.2Contractor TypePrime or subcontractor designation.

3.4.3CAGE CodeContractor's Commercial and Government Entity code.

3.4.4Purchase DateDate of material purchase.

3.4.5Purchase Order NumberIdentifier for the purchase order.

3.4.6DescriptionDetailed description of the material.

3.4.7Quantity and Unit CostNumber of units and cost per unit.

3.4.8Burdened Material CostTotal material cost including overhead and fees.

3.4.9Fee Code and RateApplicable fee code and rate.

3.5Other Direct Costs (ODCs)

3.5.1CLIN/SLINContract Line Item Number or Sub-Line Item Number.

3.5.2Contractor TypePrime or subcontractor designation.

3.5.3CAGE CodeContractor's Commercial and Government Entity code.

3.5.4ODC DescriptionDetailed description of the ODC.

3.5.5Burdened ODC CostTotal ODC cost including overhead and fees.

3.5.6Fee Code and RateApplicable fee code and rate.

3.6Vendor Invoice

3.6.1Invoice NumberUnique identifier for the invoice.

3.6.2Invoice DateDate the invoice was issued.

3.6.3Invoice Period Start and End DatesTimeframe covered by the invoice.

3.6.4Total Invoice AmountTotal amount invoiced.

3.7Totals Summary

3.7.1Total Labor CostsAggregated labor costs.

3.7.2Total Travel CostsAggregated travel costs.

3.7.3Total Material CostsAggregated material costs.

3.7.4Total ODC CostsAggregated ODC costs.

3.7.5Total Fee/Burden CostsAggregated fees and burdened costs.

3.7.6Total HoursAggregated hours worked.

3.8SummaryThe eCRAFT Report is a critical deliverable for all issued contracts with cost-type service/supply CLINs, including CPFF, CPAF, and CPIF LOE requirements. It ensures accurate, real-time financial tracking and reporting, facilitates compliance with DoD specific requirements, and supports data-driven decision-making for contract management and surveillance.

References

Product Data Reporting and Evaluation Program (PDREP) https://www.pdrep.csd.disa.mil/pdrepweb/ecraft

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